Guide

Getting set up

Twenty minutes once, then it mostly runs itself.

Cyril is for Australian businesses: GST, BAS and the tax return follow the ATO's rules, and money is in Australian dollars (a receipt in another currency is converted).

1. Tax settings
2. Categories
3. Import the bank
4. Classify

1. Tax settings: registered for GST or not, and how often you lodge BAS. Everything else depends on these.
2. Categories: on the Starter packs tab, add the pack for your kind of work. They’re already matched to the tax return.
3. Import transactions: download a statement from your bank in whatever format it offers (CSV, Excel, OFX, QIF or PDF) and bring it in. Start from the beginning of this financial year.
4. Classify: file the lines in groups. Your choices become rules, so next month is quicker.
5. Doing quotes and invoices? Fill in Invoice settings before your first one.
6. Bills by email? On Settings, Business tab, Create address for your email-in address. Forward bills to it, or give it to suppliers.
7. Cash in or out? On Home, tap Cash. Three taps and it's recorded, even with no signal.
8. Turn on two-factor authentication (MFA), so a password on its own can't get in.

Don’t use jobs, vehicles or assets? Hide them in Settings. Less on screen, less to think about. The same goes for Tasks, which is there for the jobs that aren’t bookkeeping at all.

Stuck on a page? Tap at the top of it.

Your data and AI

Reading a receipt uses AI: the photo goes to Tabscanner, a receipt-reading service, and the details come back for you to check. Asking the help a question and reading an odometer photo use AI too, and that runs on our own server in Australia, so what you type or photograph for those isn't sent to an AI company. Matching receipts to bank lines and suggesting a category are our own rules, worked out from your records inside your account. Who else sees what is on the Privacy page.

A receipt, start to finish

The habit that saves your weekends: photograph it when you’re handed it.

1. Take photo
2. Trim the edges
3. Check what was read
4. Save

1. On Home, tap Add receipt .
2. Take the photo, trim the background, Use this image.
3. The date, vendor, total and GST are read for you. Check them. What you type always wins.
4. Pick a category, and a job if it was for one. Save receipt.

When the line that paid for it is in Bank & cash, the two pair up on their own if there's one clear fit; otherwise open the line and choose it. Then it counts once, and the GST credit is backed by a real tax invoice.

Got it by email? Forward it to your business's email-in address (on Settings, Business tab). It's read and waits in To check. On Android you can also share the PDF straight to this site, or on anything else Choose a file. On a computer, copy a screenshot or PDF and Paste.

In another currency? It keeps its own price. Add what it cost in AUD from your bank app, or link it to its bank line and that's filled in.

Saved it sideways? Open it and turn it upright with .

No signal? Add it anyway. It waits on your phone, and when you're back in range it's read and waits in To check for you to file.

On To check, look at the picture, fix anything misread, choose how it was paid, and File it. Ten show at a time.

More: A receipt.

Sorting a bank statement

Ten groups at a time, biggest first. Stop whenever you like.

1. Import
2. Classify groups
3. Tidy up on Bank & cash

1. Import transactions. Lines you already have are skipped, so overlapping statements are fine.
2. Classify: pick a category for each merchant. Tick Remember for next time for the regulars, and next month files them itself. A new place your bank labels the way you already file (say *Fuel*) comes with a suggestion: Use it, or pick another.
3. On Bank & cash, sort the leftovers one at a time. Mark private spending as personal.

Receipts you've saved link themselves to the lines that paid them as you go. One that fits more than one line waits for you: open the line and choose it.

Filed a group wrongly? Undo straight after, or change the lines on Bank & cash.

Cash never reaches a statement: tap Cash on Home to record it, and it sits beside your bank accounts as an account of its own.

Rent, insurance and subscriptions that come round again are spotted for you. When Home says some look regular, check them on Regular payments and pick a category. Home's Coming up then shows when the next is due, and new ones file themselves.

Once lines are in, Money shows the year as pictures: money in and out month by month, where the spending goes, and what's coming.

More: Classify and Bank & cash.

BAS time

Home tells you when one is coming. Here’s the run-through.

1. Sort the period
2. Check Needs attention
3. Read the figures
4. Lodge with the ATO
5. Mark lodged

1. Sort any bank lines in the period. Home’s Next card takes you to Classify.
2. Open Tax and clear Needs attention.
3. Under BAS periods, read G1, 1A and 1B for the quarter.
4. Lodge with the ATO, through your accountant or online services.
5. Back here, Mark lodged with what you lodged. The period locks, so the figures stay put.
6. When you pay, add the Paid on date.

Estimated GST credits are purchases with no receipt behind them. Link receipts to replace them before you lodge: a credit needs a tax invoice.

Not registered for GST? You don’t lodge BAS unless you’re in PAYG instalments.

Tax time

The year’s figures, laid out the way the tax return asks.

1. Clear Needs attention
2. Year-end details
3. Year-end pack
4. To your accountant

1. Open Tax on the year that’s ended.
2. Clear Needs attention: unsorted lines, gaps between statements, categories with no tax item, and big one-off purchases that might be equipment.
3. Fill in Year-end details: stock, what’s owed to and by you, anything paid to family or a related business. Leave what doesn’t apply.
4. Confirm your working-from-home months. Confirmed hours fill in by themselves.
5. Check Depreciation for your equipment.
6. Accountant pack, on Export (the Tax page's Export takes you there): figures, a ledger of every line, and every receipt file, in one ZIP. It starts on the year that's just ended.

Or skip the ZIP: give your accountant their own sign-in (see Sharing with your accountant).

From enquiry to paid

One job holds it all: the request, the sketch, the quote, and every invoice.

1. New job
2. Photos and sketches
3. Quote
4. Accepted
5. Done
6. Invoice
7. Paid

1. On Jobs, tap New job and answer Yes to Needs a quote first?. Note what they want and who they are.
2. Next: photos and sketches. Photos from the site visit, or a sketch with the stylus.
3. Next: the quote. Add the lines, tick the sketches to print, preview, then Issue and email: with the customer's email address on it, it's sent as it's issued.
4. They say yes: Mark accepted. They can sign on your tablet. The job is now on.
5. Invoices from this quote: a deposit, progress payments, then the balance. Each is a draft to check, then issue.
6. Finished? Mark done at the top of the job, then Invoice this job. Anything not billed yet waits in Ready to bill on Home.
7. When money arrives, link it to the invoice on Bank & cash. The job shows what’s been paid and what’s owed.

Paid in stages? On the issued invoice, Record a payment gives the customer a receipt for each one, showing what's still owed. Paid on the spot? On Invoices, the Receipts tab, New receipt, with what was paid in cash, by card or both. Issuing a receipt puts each payment into your accounts, cash into Cash and card into the bank, and that's what counts it as income. A sale on the spot needs no name: it's a cash sale.

Receipts and bank lines for materials go on the job too, so you can see what it really cost.

More: A job or request, A quote, An invoice.

Vehicles and working from home

Two records the ATO wants kept as you go. A few taps a week.

Vehicles

1. Add the vehicle
2. Log trips
3. 12 weeks done
4. Share used for five years

1. Vehicles: add it by registration.
2. After each trip, Add journey. Photograph the odometer to skip typing.
3. Other drivers? Share the vehicle, print a QR code for the dash, or set a PIN: they follow Use its registration and PIN on the sign-in page.
4. Keep it up for 12 weeks in a row, and that business share can be used for five years.

Working from home

1. Set your usual week
2. Fix the odd day
3. Confirm the month

1. On Home, Set your usual week.
2. Once a month, open the Working from home card, fix any day that was different, and Confirm.
3. The hours flow into the tax year by themselves.

Sharing with your accountant

No emailing spreadsheets. They sign in and see it live.

1. Add their email
2. Choose what they see
3. They sign in
4. They switch to you on Home

1. In Settings, under People with access, add the email they sign in with.
2. Choose each area: No, Read-only, or Yes to let them make changes. Read-only suits most.
3. No login yet? They can make a free one; Settings shows the link to send.
4. They pick your business on their Home page, and see what you’ve allowed.

You can change or remove their access any time. Nothing of yours is deleted.

See who changed what: History, at the foot of each record.

For accountants: set Your practice in Settings. Clients add you by your sign-in email. With many clients, Home’s Change lets you type part of a client’s name to find them.

Before you check a set of books, read How the figures are worked out. It sets out the basis, the GST treatment, the depreciation and vehicle rules, and what the tool deliberately leaves to you.

How the figures are worked out

The rules the tool follows, for context at review time. Checked against the app on 21 September 2026.

Not tax advice: whether these rules suit a particular business is your call.

Cash basis

A figure moves when the money does.

• A bank line counts on its transaction date.
• A receipt with no bank line counts on its paid date, or its own date if there isn't one.
• A bill with a pay-by date isn't an expense until it's paid.
• An invoice is never income. The payment against it is.
• Cash taken or paid without a bank line is recorded on the day it happened, and counts then.
• A receipt given to a customer puts each payment into an account when it's issued, dated the receipt's date: cash into Cash, card and transfers into the bank account. That line is the income, with the receipt's share of GST. When the bank statement's line for it arrives (the same account and amount, within 7 days) it takes the typed line's place, so it's counted once.
• Money moved between the business's own accounts is two tied lines, out and in, and is neither income nor spending.

No accruals option. A business reporting on accruals, or carrying enough trading stock to matter, needs its figures adjusted at year end.

What's counted, and what isn't

Left out of income and expenses entirely:

• lines marked personal;
• both halves of a transfer between the business's own accounts, once paired;
• anything in a category mapped to Not income or expense (drawings, loan repayments, tax payments);
• anything private, not deductible, such as entertainment;
• equipment, which is claimed through the asset register instead;
• things claimed elsewhere on the personal return: tax agent fees, the owner's own super, donations.

A bank line linked to a receipt counts once, in the line's category; the receipt supplies its GST. When the two categories differ, Bank & cash and Home point it out.

A receipt or bank line split across categories counts as its parts: each in its own category, a personal part left out, and each part on its own job. A bank line linked to a split receipt follows the receipt's split, sharing the line's own amount (with any overseas fee) in the same proportions.

Anything unsorted is listed, never guessed: it appears under Needs attention with its amount and stays out of every total.

Left out of the income-tax figures is not the same as no GST credit. Equipment and tax agent fees are creditable; private spending and drawings aren't.

GST

Only when the business is registered, and only from the date it registered.

• G1 is money in on income categories, GST-free sales included.
• 1A is the GST on those sales. A payment against an issued invoice takes that invoice's GST in proportion, so a deposit carries its share. Anything else in a GST category is estimated at 1/11, and the estimated part is reported separately.
• 1B is the GST printed on the receipt, where there is one, in Australian dollars and marked GST. Where there isn't, 1/11 of the spend is estimated, again reported separately.
• Credits follow business use: a category at 60% business claims 60% of the cost and 60% of the GST. An asset's purchase follows the asset's own business use, whatever its category.
• A split purchase shares its receipt's GST between the parts in proportion to their amounts. That's right when every item carries GST; when some are GST-free, the credit on each part is an approximation, so check it against the receipt. A personal part claims none. The $82.50 tax invoice test is on the whole purchase, not a part.
• Purchases over $82.50 including GST need a tax invoice. Estimates on those are shown but held back from what's payable, so the amount to pay is one the business can stand behind. Estimates under $82.50 count, because no tax invoice is required for them.
• An international transaction fee attached to a purchase carries no GST.
• Adjustment notes record what came off an invoice after it was issued. They're documents, not figures: the refund's own bank line is what moves G1 and 1A.

Equipment and depreciation

Simplified depreciation for small business:

• an asset costing under the instant write-off threshold is written off in the year it was bought;
• anything else goes to the small business pool: 15% in the year it's added, 30% of the opening balance after;
• the whole pool is written off once its balance falls under the threshold;
• a pool balance brought in from a previous return is entered by hand, and assets bought before that year are taken to be in it;
• cost is less the GST credit claimed where the business is registered, times the asset's business-use share. The credit is only the business share of the GST, so the private share stays in the cost: a $1,650 item at 60% claims $90 of its $150 GST, and its cost is $1,560 × 60% = $936;
• a car over the year's car limit has its cost cut to that limit before GST comes off, so the credit is 1/11 of the limit and the cost base is what's left;
• the purchase linked to an asset is filed under the Equipment category, so it's claimed through the asset register and not as an expense too (a split purchase keeps its own parts);
• selling a written-off asset is assessable in full;
• a bank line linked as an asset's sale is counted from the asset, whatever its category: it's in G1, with 1/11 at 1A when registered, and its income comes through the figures above, not as income a second time. GST is on the whole price even when the asset was partly private; whether a decreasing adjustment applies is one to raise with your accountant.

No pro-rating by days held, which is correct under these rules.

Vehicles

• The logbook share is business km over everything the car travelled, taken from the odometer readings, not over the trips that happen to have been logged. Km the odometer moved with no journey against them count as private.
• A logbook needs 12 weeks of trips and holds for that year and the next four.
• Cents per km claims the year's rate for up to 5,000 business km, in place of the car's actual costs, which all go to private.
• GST on a car's running costs follows actual business use, which is a separate question from the income-tax method. With no logbook, nothing is claimed rather than a figure being assumed.
• One car used by two separate businesses is modelled. A journey records which business it was for, so each claims its own business km, and both shares come out of the same denominator: every km the car travelled. The two business shares, private use and unlogged km therefore come to 100%, and neither business can claim the other's work. A trip counts for the business of whoever logged it; the car's owner can say a trip was for the car's own business instead, and nobody can attribute a trip to a third party. Only the car's holder depreciates it and claims its GST; the other claims its own business use of the costs it actually paid, or cents per km, which is per taxpayer, so each can claim up to 5,000 of its own business km in the same car.

Working from home

The ATO fixed rate, applied to confirmed hours from the daily log, and booked under All other expenses. The rate covers power, phone, internet, stationery and computer consumables, and the app points out any category claimed that the rate already covers. Occupancy costs are not offered.

Trading stock

Opening and closing stock are entered by hand at year end and move cost of sales: purchases plus opening less closing. The valuation basis (cost, market selling value, replacement) is recorded alongside.

GST instalments (the ATO's option 3)

Where the business pays a quarterly instalment the ATO sets and lodges one GST return a year:

• a quarter owes the amount on the notice (G21), whatever that quarter's figures came to. Its G1, 1A and 1B are still worked out and shown, so the instalment can be seen to be tracking or not, but they aren't what's paid and nothing is lodged for a quarter;
• the year is a return: G1, 1A and 1B for the whole year, the instalments credited at 1H, and the difference as a balancing payment or refund. It's the only period recorded as lodged, and the lock it takes covers the year;
• 1H is the instalment times the quarters it was asked for, so registering part-way through the year counts fewer. It can be corrected on the return where the ATO changed the amount mid-year;
• PAYG instalments sit on the quarterly notice, not on the GST return;
• the app does not vary the instalment (G22, G23 and a reason code). Instalments totalling under 85% of the year's actual GST can attract a penalty, and paying the advised amount never does, so the variation is left to the business and its accountant.

Last checked against the app on 21 September 2026.

Rates the app ships

Cents per km, the working-from-home rate and the car limit are held per financial year and checked by hand each year. A year the app has no figure for claims nothing, rather than guessing, and the business can enter the published figure itself under ATO rates in Tax settings. What's entered wins for that business and that year only.

The Money page

Money in and Money out on Money, and its month by month chart, add up the year's bank and cash lines the way Bank does: personal lines and money moved between the business's own accounts are left out, and nothing is adjusted for GST or business share. Where it goes is the Tax page's own report, by category, so it matches Tax, not the bank total. Coming up adds bills to pay, regular payments, costed reminders and the BAS put-aside by the month they're due, against invoices owed by their due date.

What this tool deliberately doesn't do

• Payroll. No wages, PAYG withholding, W1 and W2, Single Touch Payroll or super guarantee. It's for a sole trader who pays themselves. Paying contractors is covered.
• Accruals. Cash basis only, as above.
• Income tax. No rates, brackets, offsets or estimates of what's owed. The figures are laid out the way the business schedule asks; the return itself is someone else's job.

Checking the work

• Needs attention on the Tax page lists everything unsorted, every gap between bank statements, and every figure the app couldn't work out. It's the first thing to clear.
• Tax figures, on the Export page, give the whole year, with a ledger of every line showing its category, tax return item, GST treatment, business-use share and estimated GST.
• The accountant pack adds every receipt file and a note of how the figures were worked out on the day it was made.
• History, at the foot of each record, shows who changed what and when.

If a figure on screen doesn't match what's written here, this page is the bug: it's updated whenever a rule changes.

Taking everything with you

Your records are yours. One ZIP, whenever you want it.

1. Settings
2. Export
3. Make the export
4. Download ZIP

1. Settings, Export, down to Everything.
2. Everything is included to start with. Change it under Choose what’s in it if you like, then Make the export.
3. Leave the page if it’s a big one. Come back and Download ZIP.

Inside: spreadsheets that open in Excel, with photos, sketches and PDFs in folders, and a README saying what’s where. It’s kept for 48 hours after it’s ready.

What we keep, and for how long

Your records stay while your account does. Nothing is tidied away or aged out: the ATO expects five years, and that’s your obligation, so losing them early isn’t ours to do.

What you delete is different. A deleted receipt is gone, its photo with it, which is why every delete asks first. Receipts and bank lines inside a BAS period you’ve lodged can’t be deleted at all.

Closing your account

Export everything first, then ask and it’s removed: your records, your files, your sign-in. Backups are the one thing that isn’t instant, and the last of them ages out a week later.

Your journeys in somebody else’s car stay in their logbook, because their odometer and their figures depend on them.

Home

Your starting point. It shows the one thing worth doing next, and what's coming up. Cards only appear when there's something in them.

Quick start

1. Tap Add receipt the moment you’re handed one. That’s the habit that saves the weekend.
2. Do the Next card if there is one. It’s the most useful job right now: a BAS coming due, one to pay, or bank lines to sort.
3. Glance at the cards below it. Each one links to its page.

The Next card

Only one thing shows at a time, in this order:

• BAS due soon: sort any bank lines in that period, then open Tax to see the figures.
• BAS to pay: it’s lodged but not marked paid.
• To check: receipts and bills that came in by email, or were saved on a phone with no signal, are read and waiting for you to file them.
• Sort your bank lines: there are lines without a category.

Nothing there? You’re up to date. Enjoy it.

This month so far

Money in and money out so far this month, as two bars on one scale, and what's left over (or how far short). It counts your business bank and cash lines, the way Money does. See Money opens the whole year as pictures.

Put aside for BAS

If you're registered for GST, this is roughly what the BAS will ask for so far: GST on your sales less the GST on your purchases, from what's sorted. Move it somewhere safe as it comes in, and the BAS is no shock. Sort the rest of your bank lines for the full figure.

Ready to bill

Work you haven't billed yet, oldest first: a draft invoice, a quote the customer accepted that isn't fully invoiced, or a finished job with no invoice. Tap one to bill it.

Money owed

What customers still owe you, with the overdue ones first. Send a reminder opens your own email app with the reminder already written, including how to pay. You check it and press send.

Coming up

Everything due in the next month, or already past, soonest first:

• bills still to pay;
• regular payments you've confirmed ("about" means the amount is an estimate from earlier ones);
• reminders, like rego, servicing, test and tag, or a domain name. Ones with a cost show it; ones without show just the date.

Above the list, the total going out. Underneath, how much to put away each month so costs like rego and insurance are covered when they come round. It's each cost spread over the months until it's due, including regular payments made every 3 months.

Add reminders on each vehicle or asset, or in Settings for the business. When payments in your bank lines look regular, a line here links to them to check.

Working from home card

• Set your usual week once, and the days fill themselves in.
• After that it tells you how many months are waiting to be confirmed. One tap opens the oldest.
• Once every day is confirmed, the card steps aside until next month.
• Don’t work from home? Tap I don’t work from home and the card goes away.

Journeys to finish

A journey logged without its finishing odometer reading shows here, one tap from finishing it. The km so far are on each vehicle's page.

Cash

Cash beside Add receipt opens a screen made for a thumb: which way, how much, what it was. It's for money that never reaches a statement, and it works with no signal. Got the receipt? Add the receipt instead and choose Cash under How was it paid?. See Cash.

Tasks

The next few things on your own list, with their project and due date. Tap one and it opens on the Tasks page ready to change; Add task beside Add receipt takes you straight to the box. Ticking off happens there.

With no signal

Your phone keeps a copy of three pages: this one, Add receipt and Tasks. With no signal, the app opens here and says when the copy was taken.

What's left on screen is what still works: Add receipt, Add task, and your tasks. The menu keeps only those three pages, and anything carrying a figure (put aside, money owed, coming up) is hidden rather than shown as though this morning's number were today's. Names that would be links are plain words, because there's nothing behind them yet.

A receipt or a task you write there waits on the phone and is sent the moment you're back on. Everything comes back on its own when the signal does.

Working for more than one business

If someone has shared their account with you, their names show as buttons at the top. Tap one to switch. The name in the header shows whose records you’re in, and tapping it brings you back here to switch.

With more than five accounts, there’s one line instead: Working in, then the name, and Change. Tap Change, then type part of a name in Find a client and press Enter, or scroll the list and tap one.

Expenses

Money going out: every receipt you’ve kept and every bill to pay, a month at a time. Money coming in is under Sales.

Quick start

1. Tap Add receipt to photograph or upload a new one.
2. Tap a receipt to check or change it.
3. Use Filter to find one by date, vendor, category or words in its description.

When something's waiting in To check, a line at the top says how many: receipts and bills that came in by email or were saved with no signal.

Finding things

• Filters apply as you change them. Clear filter puts everything back.
• Only ones needing follow-up shows the receipts you flagged, with the note you left yourself.
• Export to Excel saves what’s showing, filter and all.
• List spacing between lines: compact, normal or relaxed, on Settings, You tab, for this device.

Deleting

Tap beside a receipt, then tap it again to confirm. The image goes too, and it can’t be undone.

An empty receipt saved by mistake shows in the list: tap it, then tap again to delete it. Delete any other receipt from its own page.

A receipt in a lodged BAS period can’t be deleted until that period is unlocked on the Tax page. That keeps what you lodged matching your records.

A receipt

Photograph it, check what was read, save. Most receipts take under a minute.

Quick start

1. Take photo , or Choose a file (a photo, image or PDF), or Paste a screenshot or PDF you've copied (Ctrl+V or ⌘V on a computer). No file? Type it in.
2. Check the picture: upright, sharp, total readable. The frame starts around the receipt when it can tell; drag its edges to trim more, or Fit for the whole photo. Then Use this image.
3. While it’s read, you can start typing. When it’s done, check the date, vendor, total and tax amount.
4. Pick a Category and tap Save receipt. A shop you've bought from before comes with its category chosen (Same as last time). A new one may come with a suggestion from the shops you've filed that sound most like it; it says so, so check it.

Taking a good photo

• Flat, well lit, the whole receipt in frame. Torch helps in a dark ute.
• Long receipt? Get the top and the total in. The middle matters least.
• Pinch or scroll to zoom, drag to move, double-tap to zoom in or out.
• Sideways? turn it upright, now or on a saved receipt.
• Receipt from tells the reader which country’s format to expect. It matters for dates and currency.

From email or another app

On Android, share a PDF or photo from an email or your files straight to this site. It opens as a new receipt, ready to check.

A PDF of several pages is fine. Page 1 is shown and read, and the whole PDF is kept with the receipt. The rest is read on our own server, so a total or GST on a later page is still found: every page of a PDF with its own text, and up to 4 pages of a scan.

Paid in cash

Under How was it paid?, Cash files the receipt and takes the money out of your Cash account in one go: the line is made for you, tied to this receipt, and dated and named from it. The receipt then stops waiting to be matched to a bank line, and the cash you have left is right.

Change it back to Bank and that line is removed again.

No signal

Add receipts as usual: take the photo, type what you know (or nothing) and save. They wait on your phone, and when there's signal they're read and put in To check, to check and file. Open the site on this phone once while you have signal, so it works without.

One that can't be filed, a photo too big to send say, stops trying and is listed under the count with why. Add it again, then remove the old one with .

With no signal, any page that isn't kept on your phone opens your home page instead and says so. Reloading tries the page you wanted again.

More details

Tap More details for the ABN, invoice number, description, currency, job and follow-up.

• ABN: checked against the Australian Business Register, which shows the registered name.
• Job: type to find one. Open jobs come first.
• Needs follow-up: tick it, or just write a note saying what’s needed. The note alone flags it.
• Currency: when the receipt says so in print (like “USD” or “US$”), or you've filed that shop in another currency before, it's set for you. Otherwise, if the reader only thinks it's not in dollars, it offers to switch. Your call.
• What it cost in AUD: for a receipt in another currency. Type what your bank app shows, or link the receipt to its bank line and it's filled in, including the bank's overseas fee. Until then it's left out of your AUD totals, and the hint shows roughly what it was at that day's rate.

No ABN

Paying a contractor who hasn't quoted an ABN, on a bill over $75 before GST, the ATO expects you to withhold 47% and send it to them. The receipt says so when its category is for contractors and the ABN is empty. Ask them for their ABN, and your accountant how to handle this one.

One receipt, several categories

A tool, materials for a job, consumables and something personal on one receipt? Tap Split across categories under Category.

• Part 1 starts with the whole total. Give each part a category, an amount and, if it's for one, a job. Personal is one of the categories.
• Add a part for more. clears a part.
• The line under the parts says how much is left to place. Save receipt waits until the parts add up to the total.
• Back to one category puts it back as one.

Each part counts in its own category on the Tax page, with its share of the GST, and a job counts only its part. When the receipt is linked to a bank line, the line follows the receipt's split.

Save receipt waits for you

It stays greyed out until there’s at least a vendor or a total, and the amounts look like amounts. The note under it says what’s missing.

A bill still to pay

Got an invoice from a supplier that you'll pay later? Under How was it paid? choose Not yet and set Pay by. When the document shows a due date, that's filled in for you. The bill shows on Home under Coming up until it's paid.

• Paid from the bank: it links to its bank line on its own when there's one clear fit. That's all.
• Paid another way (cash, a personal card): press Paid beside it on Expenses or Home. Press it again to undo. To change the date, open the bill: Paid on shows under Not yet.

Until it's paid it isn't counted as an expense, because the Tax page counts money when it moves.

Already saved?

If a new receipt has the same total, business and date (give or take a day) as one you've saved, it says so before saving. Open the saved one to check, or tick It’s a different receipt and save. It stops the same receipt being claimed twice.

Equipment

Bought a tool or anything kept for more than a year? Add to assets puts it in the asset register, linked to this receipt.

When things go wrong

• Nothing was read: type it in, or just save. The photo is kept and read again when it can be.
• Wrong total: fix the number. What you type always wins.
• It’s locked: the receipt is part of a lodged BAS. Unlock that period on Tax to change the date or amounts.

To check

Receipts and bills waiting to be filed: ones sent to your email-in address, and ones saved on a phone with no signal. Each one is read already. Nothing is filed until you say so.

1. Look at the page
2. Check what was read
3. Receipt or bill
4. File it

Quick start

1. Look at the picture beside the card. Tap Download the PDF to see all of it.
2. Check the date, vendor and total. Fix anything that was misread.
3. Under How was it paid? choose Bank, Cash or Not yet. Not yet is a bill, and needs its pay-by date.
4. Tap File it. It's in Expenses now, and the next one is at the top.

Ten show at a time, oldest first.

Who sent it

Each emailed one says who it came from.

• A tick after the sender means their email service vouched for it: it really came from them.
• Not verified means it may not be from who it says. It still shows, so nothing is lost, but check it before paying anything.

A bill that gives bank details to pay into says so. Check them against the supplier's last bill before paying: changed bank details are a common scam. If they've changed, phone the supplier on a number you already had, not one in the email.

In another currency

A receipt in US dollars or euros keeps its own price. Add What it cost in AUD from your bank app, or leave it and link it to its bank line later: the bank's amount, with its overseas fee, is filled in then. The hint shows roughly what it was at that day's rate.

Read it

An email from you, someone you share this business with, or one of your contacts is read straight away, as long as it's verified. Any other email waits until you tap Read it, which uses one receipt reader credit, so junk mail can't use them up.

Not a receipt

Tap Not a receipt for a newsletter, a duplicate or anything else that isn't one, then tap again to confirm. Undo brings it back. It's kept aside for 7 days, then deleted.

One with nothing on it, no picture and nothing typed, shows Delete instead. Undo works the same.

Getting them here

Your email-in address is on Settings, Business tab. Forward receipts and bills to it, or give it to suppliers to send bills to. PDFs, photos (JPEG, PNG or WebP) and emails that are the receipt themselves all work. iPhone HEIC photos can't be read: send them as JPEG, or use Add receipt.

Categories

What you file receipts and bank lines under. Each one knows where it goes on the tax return and how GST works for it. Find it under Settings, Categories, with a link to your bank rules.

Quick start

1. New here? On the Starter packs tab, open the pack for your kind of work, tick what you want, Add selected.
2. Add your own with New category and Add category.
3. Check each category’s Tax return item and GST, then Save tax treatment.

Starter packs

Ready-made for trades, cleaning, creative and professional work, already matched to the tax return and GST. Only everyday purchases are switched on for receipts. You can add a pack later, and it skips what you already have. Delete one you’ve added and it goes back to its pack.

What you sell is the income pack: classes and workshops, repairs and servicing, stock sales, commissions, hire, delivery charged, interest received. Splitting income this way is what makes the Tax page show what’s selling. Every one of them still counts as business income on the return.

Receipts

The Receipts chip says whether the receipt form offers a category. Press it to turn it on or off; it saves where you are, so you can work down the list without the page moving. The Cash chip does the same for the Cash screen, which then shows only the ones that fit the way the money went: what you sell for money in, costs for money out. Interest, government payments and bank-only costs start off; turn any of them on if you need them.

Tax treatment

• Tax return item: which line of the business and professional items it counts toward. Under Not counted: *Not income or expense* is transfers, loans and drawings; *Equipment (asset register)* is claimed through the asset register instead; *Claimed elsewhere on your return* is things like tax agent fees, your own super and donations.
• GST: whether the price includes GST you can claim. A category is all one or the other, so if some of what you sell is GST-free, give it its own category rather than mixing the two.
• Business use: for things that are partly private, like a phone at 60%. Only that share is claimed, cost and GST. Keep a note of how you worked it out, such as a four week record of use.
• Vehicle: with more than one car, which car’s logbook applies.

A category with no tax return item shows under Needs attention on the Tax page, so nothing slips through uncounted.

Paying staff

This is built for a sole trader who pays themselves and their own super, so there's no category for wages. If you take someone on, you need PAYG withholding, W1 and W2 on your BAS, Single Touch Payroll and super guarantee, and none of that is here: that's a job for payroll software or your accountant. Paying a contractor is different, and Contractors and subcontractors covers it.

Deleting

Tap twice. Receipts that used it keep their details but lose the category.

Bank & cash

Your bank statement lines, so every dollar in and out is accounted for.

Quick start

1. Import transactions (under More) to bring in your bank's statement: CSV, Excel, OFX, QIF or PDF.
2. Classify to sort them in groups. It’s much faster than one at a time.
3. Come back here for the odd ones: pick a category, link a receipt, put a line on a job.

One line at a time

• Category: choose from the list. It saves straight away. Money that came in leads with what you sell, money that went out with what you buy; the other end is still in the list, for a refund that belongs back on its cost.
• Also 23 more from (merchant), or Use for all (merchant) in the line's options: shows that merchant's other unsorted lines first, all ticked. Untick any that don’t belong; tick Remember for next time for a rule.
• Personal: a private purchase on the business account. It stays out of the business figures, and so does its fee.
• Tap the chevron for more: the job, the invoice it paid, a description, and Add to assets for equipment.

One line, several categories

Open the line's options and tap Split across categories: give each part a category (Personal is one), an amount and a job, then Save split. It waits until the parts add up to the line. The line then shows Split: and its categories.

A line linked to a split receipt already follows the receipt's split. Change it on the receipt.

Receipts and bank lines

Receipts pair themselves with the lines that paid them: same amount, within three days, and only when there's one clear fit. It happens when you import a statement and when you save a receipt, whichever comes second. A matched pair counts once, not twice.

A line with no category takes its receipt's category and job when they're linked, and its fee follows. A category you chose on the line stays.

When a line's category differs from its receipt's, it shows Receipt: and the receipt's category, and Home lists it under Filed differently. Tax counts the line's category. Tap to use the receipt's, or to keep the line's and stop flagging it.

To pick one by hand, open the line and choose the receipt. Unlink undoes it.

Finding things

• The FY tabs switch year. All years shows everything.
• Filter by date, whether it’s classified, job, or words in the details.
• Filter, Show: what’s left to sort, what’s done, everything, or lines different from their receipt. The Filter button says what’s shown while it’s closed.
• Filter, Order: oldest first or newest first. Fees stay under their purchase either way, and this device remembers the choice.
• Regular payments, under More: rent, insurance and bills that come round again, for Home's cash plan. See Regular payments.
• List spacing between lines: compact, normal or relaxed, on Settings, You tab, for this device.

Undo

Filed a whole merchant by mistake? Undo appears at the top afterwards and puts those lines back as they were.

Your accounts

More than one bank account in the business? Each line carries the account it came from, and More › Your accounts names them: the importer often knows an account only by its number, so give it a name once and every line moves with it. Two accounts given the same name become one. See Import transactions for how a file's own account is recognised.

With more than one account, a row of buttons under the year says which one you're looking at: All accounts, then each by name. It narrows the list, the totals and the Excel export, and stays where it is while you work.

Categorising doesn't change: your rules and the merchants you've already sorted apply across every account, so a new one needs nothing set up.

Cash

Cash never reaches a statement, so it's typed in: Record cash, which is a screen made for a phone. Which way, the amount, what it was, and a category if you know it. It goes into an account called Cash, which then sits beside your bank accounts like any other, and it works with no signal.

A cash line is an ordinary line: your rules and categories apply to it, it can belong to a job, and the receipt for what the cash bought can be tied to it the same way. Because it was typed rather than imported, it can also be deleted, which an imported line can't.

It's for cash with no paperwork behind it: market takings, a tip, petty cash. A receipt you give a customer puts its own payments into your accounts when it's issued, so don't add those here as well.

A line you typed into an account that also gets statements waits there: when the statement arrives, its line takes the typed one's place, with its category, job, note and split. One the statement has gone past without showing, usually a payout less fees, is listed above the lines to match or delete, so it can't be counted twice.

Transfers between your accounts

Money you move between your own accounts is on both statements, once out and once in, and it's neither income nor spending. When two lines look like the two halves of one move, they're offered above the list: same amount, opposite ways, different accounts, within a few days. Pair these ties them; Not a transfer leaves them for now, and classifying either one settles it for good. A move you made yourself can be typed in as Moved on the Cash page, or from a line's More, Moved to another account.

A paired line says Transfer out or Transfer in with the other account's name. It stays on the statement, so the balance checks still work, but it's out of the money in and out, out of the list to classify, and out of the tax figures. Its More has Not a transfer if you change your mind.

International fees

A foreign transaction fee is paired with the purchase it belongs to and takes its category, or is personal with it, so you don’t sort it twice. A fee whose purchase isn’t in the list (already sorted, or in another year) stands on its own rather than under the line above.

Tags on a line

• Lodged: the line is part of a BAS you've lodged, so it can't change. Tap it to go to the Tax page, where the period can be unlocked.
• Set aside: you put it aside on Classify to do by hand. Choose its category here.

Import transactions

Bring in your bank statement: the file your internet banking exports, as it comes.

Quick start

1. In your internet banking, export the account’s transactions. CSV, Excel, OFX (also called QFX or QBO), QIF and the statement itself as a PDF all work.
2. Choose the file here and tap Continue.
3. Check the first lines, shown as they’ll be saved: money out as minus, money in as plus.
4. Tap Import.

A file you don't import isn't kept: Cancel deletes it straight away, and one left part-way is deleted after a day.

Which file to choose

Any of your bank’s export options works. If you’re offered a choice:

• CommBank, Westpac, St.George, Bank of Melbourne, BankSA: CSV or OFX.
• NAB, ANZ, ING, Macquarie, Bankwest, Bendigo, Up: CSV.
• Another bank: CSV, or OFX if it’s offered.

A CSV opened in Excel and saved as Excel (.xlsx) works too.

PDF statements

A PDF works when it’s the statement your bank made: one where you can select the words. A scan or a photo of a statement doesn’t; export CSV or OFX for that period instead.

• Each line is checked against the balance printed beside it. If any don’t add up, the page says how many, so you can check them against the statement.
• Several accounts in one statement (a spending account and its savers) are listed with a tick each. Untick any you don’t want to import.
• Round-ups and money forwarded to a saver come in as lines of their own, so a purchase keeps its real amount and still matches its receipt. Up’s CSV and OFX work the same way, so a month is the same whichever file you import.

Importing again

Import the same statement, or one that overlaps, as often as you like. Lines you already have are skipped, so only new ones are added. That holds across formats too: a month imported as CSV and again as OFX isn’t added twice.

Columns

The columns are matched from their headings, and your choices are remembered for next time. Each match says why it was made.

• Amount can be one column (minus for money out), or two: Money out and Money in. Minus signs, brackets, CR and DR are all understood.
• No heading row (CommBank and ANZ export none): the columns are worked out from the lines themselves.
• Balance: when there is one, it’s used to check which way the money goes. If a file has money out and in the other way round, the balance shows it and they’re swapped to match your bank.
• Merchant: taken from its own column when the file has one, otherwise from the description (“V1234 13/09 SAMPLE CAFE” becomes “Sample Cafe”). Where that column is blank, the description is read instead. BPAY has none.
• Money sent to you: banks put the sender’s name in a fixed-width field and run their reference straight on from it (“THERESE RULESea glass earrings.”), so the name is read off the front. One person paying for three different things is one payer, not three.

Which account

When the file doesn’t say which account it’s from, give it a name, like “Everyday” or “Business card”. It keeps each account’s statements apart, so the Tax page can check each one for gaps. The box offers the names you already use, and it remembers: the next file of the same kind, from the same bank, comes back with the same account filled in, and says so.

When the file does say, it usually says it as a number. File it under gives that number a name, once. Later files of that account know the name, and the lines already filed under the number are renamed with them, so the account's history stays in one piece. The import says how many were moved.

Renaming an account later, and switching between them while you work, are on the Bank & cash page. If the file is for an account this business has never imported, it says so before anything is filed. Where the same login can open another business that does import it, it names that one too, so a statement uploaded into the wrong business is caught before it lands. It's a warning, not a wall: import anyway if it's right.

When things go wrong

• Dates look wrong: check the Date column is the transaction date, not a processing date. Dates are read day first, unless the whole file shows it writes the month first.
• Balances missing: fine, but the Tax page can’t then spot a gap between statements.
• A column is matched wrongly: choose the right one. The lines are read your way when you import, and your choice is remembered.

Cash

Money that never reaches a statement: takings from a stall, a tip, something paid for from the tin. Record it here and it behaves like any other line on Bank & cash.

1. In, out or moved
2. The amount
3. What it was
4. Record it

Recording one

Money out for cash you paid, Money in for cash you took. Then the amount, what it was for, and the date, which starts at today. A category is optional: your rules and the merchants you've already sorted fill most of them in later anyway. The list follows the way the money went, takings for money in and costs for money out, and Cash on the Categories page decides what's on it.

After it saves, the amount and the words clear and the cursor is back in the amount, because cash usually comes in runs.

It goes into an account called Cash, beside your bank accounts. Rename it, or work on one account at a time, on Bank & cash.

Moving money between your accounts

Moved is money going from one of your accounts to another: banking the takings, taking cash out, putting some in savings. Choose where it came From and where it went To; a new account name is fine. It's two lines, one out and one in, tied together, and it isn't income or spending.

When the bank's statement arrives, its line for the move takes the place of the one you typed. An ATM withdrawal already on a statement can be marked the same way from its own row on Bank & cash: Moved to Cash.

Got the receipt?

Add it as a receipt instead: Add receipt, then under How was it paid? choose Cash. The cash line is made for you and tied to the receipt, so the photo, the ABN and the GST are all kept and nothing is counted twice.

With no signal

The page opens from the copy your phone keeps, and what you record waits on the phone until you're back on. It says so at the top, and each waiting line is listed under the form until it lands. Nothing is lost if you close the app.

A line that can't be recorded, an amount that isn't a number say, stops trying and is listed with why. Record it again, then remove the old one with .

Fixing one

A line you typed can be deleted from its own row on Bank & cash, which an imported line can't. Everything else about it, the category, the job, the receipt, is changed there too.

Classify

Sort bank lines in groups instead of one by one. Ten groups at a time, biggest first.

1. Pick a category
2. Check the lines
3. File them
4. Remember if you want

Quick start

1. Each card is one merchant, or one description, with how many lines and how much. Tap the line count to see them.
2. Pick a Category for it. Skip any you’re not sure about.
3. Tap Save and classify.
4. Check the list that pops up. Untick any line that doesn’t belong, tick Remember for next time if you want a rule, then file them.
5. Next brings up the next ten. Any you skipped wait until you come back round with Back to the start.

Money in, money out

The list follows the group. Money that came in leads with what you sell: classes, repairs, stock. Money that went out leads with what you buy. The other end is still there, further down the list, because a refund from a supplier belongs back on the cost it reverses.

Suggested

Your bank gives most lines a label of its own, like *Fuel* or *Restaurants & takeaway*. Once you've filed three or more different places with the same label, and most of them the same way, a new place with that label comes with a suggestion under its list: Suggested: Fuel. Your bank calls these Fuel, and 3 of the 4 places it calls that are filed as Fuel. Use it files the group exactly as choosing it from the list would, with the same Undo. Nothing is chosen for you. A label you file every which way, like *Other shopping*, never suggests anything.

Remember for next time

Tick it and a rule is made; leave it unticked for a one-off, like a PayPal payment that could be anything next time. It files every unsorted line from that merchant straight away, and new ones as they’re imported. Your rules are listed at the bottom, and deletes one; the lines it already filed stay as they are. A category given on Regular payments makes the same kind of rule.

What filing does

Lines are grouped by merchant where the bank gave one, otherwise by their description. Money someone sent you is grouped by their name, which banks run straight into the payment reference, so every payment from one person lands in the same group. A choice files every line in the group, and a fee follows its purchase. Lines you've already classified are never changed, and Undo puts a group back.

Set aside

A line you untick stays unsorted and no rule will file it. Only groups of two lines or more are listed here; a one-off line is quicker on its own. Sort both on Bank & cash, where you can see each line’s detail.

Progress

The count at the top shows how many lines are sorted out of the total. It saves as you go: stop whenever you like.

List spacing between groups: on Settings, You tab, for this device.

Locked lines

Lines in a lodged BAS period are locked and left out. Unlock the period on Tax to sort them, then correct the difference on your next BAS.

Regular payments

Rent, insurance, subscriptions and bills that come round again. Once you confirm one, Home's Coming up shows when the next is due and how much.

1. Found in your bank lines
2. This is regular
3. On Home before it's due
4. Filed as it comes in

How they're found

A payment to the same place three or more times, at a steady gap (weekly, fortnightly, monthly or every 3 months), shows under Look regular. Reference numbers in the bank's description are ignored, so a bill with a new reference each time still counts as one supplier. A payment that has stopped (nothing for two gaps in a row) isn't suggested.

Yearly costs such as rego or insurance renewals go in Reminders instead: on the vehicle, the asset, or Settings.

Confirming one

1. Pick a Category. It files the earlier payments now and new ones as they're imported, the same as a rule on Classify. Undo puts the earlier ones back.
2. Tap This is regular. It waits until a category is chosen, so a regular payment always files its own lines.

Where a payment's description changes every time, there's nothing to match on, so it has no category and the button doesn't wait.

Not regular hides a suggestion for good. It goes under Not expected at the bottom, where Suggest again brings it back.

The amount

• The same amount three times running is shown as it is.
• Otherwise it's an estimate, marked "about": the amount that came up most lately; or, with a year of statements, what it was this time last year (a winter gas bill looks like last winter's); or the average of the last three.

The next date follows the last payment in your statements, so import them now and then and it stays right. Anything paid every 3 months also adds to Put away on Home, spread over the months until it's due.

When one stops

Stop expecting this takes it out of the cash plan but keeps it, so it isn't suggested to you again as if it were new. It goes under Not expected at the bottom, where Expect again puts it back.

If payments start again by themselves, it comes back under Look regular saying so, with its category ready.

A category you gave it stays as a rule either way; delete that on Classify if you don't want it.

Money

How the business's money is going, as pictures: the year so far, month by month, where the spending goes, and what's coming in the next three months. Pick the year with the tabs at the top.

The year so far

Money in, Money out and what's Left over (or Short by) for the financial year, counted the way Bank & cash counts its year: business lines only. Personal lines and money moved between your own accounts are left out.

Under them, what to put aside for the BAS so far, and what to put away each month for bills and reminders coming up, the same figures Home shows.

Month by month

Money in rises above the line and money out drops below it, on the same scale, one column a month. Months still to come are empty, so you can see how far through the year you are.

Under each month's letter, a mark says how it ended: solid when more came in than went out, hollow when more went out. A month with nothing in it has no mark.

Tap a month to read its figures above the chart. Show as a table has every month as numbers.

Where it goes

This year's spending by category, biggest first: the six biggest and everything else. It's counted as the Tax page counts it, receipts and bank lines together, at each category's business share. Depreciation, stock and the working-from-home and car rates are figures for the tax return, not money spent, so they aren't here.

Coming up

For the next three months, what's known to go out (bills to pay, regular payments, reminders with a cost, and the BAS) against what customers owe falling due. Anything already late counts in this month. The list under it names the next few, with a link to each.

It only shows for this financial year: the future belongs to now.

Tax

This financial year, laid out the way BAS and the tax return ask for it.

Quick start

1. First visit: answer the two questions (GST, and how often you lodge).
2. Clear Needs attention. Every item has a button that takes you to the fix.
3. Read your figures under BAS periods and Income and expenses.
4. When you lodge, Mark lodged so that period is locked.

Needs attention

What would make the figures wrong or incomplete: unsorted bank lines, categories with no tax treatment, gaps between bank statements, receipts in another currency with no AUD amount yet (each is listed with roughly what it was in AUD: add the real figure from your bank app, or link its bank line). Sort these first; they aren’t in the figures until you do.

The figures count money when it moved: bank lines, and receipts paid another way. Personal bank lines are left out. An invoice isn't income until the money arrives, and money moved between your own accounts is neither. See How the figures are worked out. Anything unsorted is listed here rather than guessed.

Equipment and things claimed on your own return, like tax agent fees, sit under Left out because they aren't business expenses on this page: equipment is claimed through the asset register instead. Their GST is still claimed at 1B, because that's a separate question. Private spending and drawings are left out of both.

Equipment check

A purchase of $1,000 or more filed as an expense might really be equipment: a laptop, a tool, a vehicle. Equipment goes in the asset register and is depreciated, not claimed as an expense. Needs attention lists each one that's the only payment to that business this year, so rent and regular suppliers don't show. It's a plain rule, not a judgement: for each, Add to assets, or Not equipment to stop it being asked about (Undo puts it back). Marking a purchase changes no figures, so it works in a lodged period too.

One main client

Income by client shows each client's share of the year's income. When 80% or more came from one client for your own skills or effort, the personal services income (PSI) rules may apply. Talk to your accountant, then mark it discussed. Shares are of the money that came in, so a refund you paid a customer back shows as money back rather than a share.

Areas not shared with you

Working in someone else's account, the figures use only the areas they've shared with you.

• Vehicles not shared: vehicle costs are counted in full, because the logbook's private use can't be taken off.
• Assets not shared: depreciation from the asset register isn't included.

Their own figures will differ. Ask them to share those areas, or to check the figures themselves.

Bills not yet paid

A bill you've saved with a Pay by date isn't an expense until it's paid: from the bank (link the bank line), or on the day you mark it Paid (Expenses or Home); open the bill to change that date. Then it counts in the period it was paid.

BAS periods

G1, 1A and 1B for each period, with its due date. Home reminds you when one is close.

Cars claimed by cents per km, and hours worked from home, are claimed at the ATO rate for that year. A year the app doesn't have a rate for claims nothing until you enter it under ATO rates in Tax settings.

Estimated GST is 1/11 of a purchase with no receipt to take the GST from.

Under $82.50 the ATO doesn't need a tax invoice, so those estimates count in To pay. Over $82.50 one is needed, so those are left out of To pay until you link a receipt: the page says how much is waiting, and lists those purchases first. That way the figure you lodge is one you can stand behind, and finding a receipt only ever moves it in your favour.

On GST instalments the quarters are the ATO's amount to pay, with nothing to lodge, and the year's GST return is the one that reconciles them: see Tax settings.

The due dates are for lodging yourself; a tax agent's are often later. A yearly GST return is dated for 31 October, when you lodge a tax return too; it's 28 February for the rare business that doesn't have to lodge one.

Lodging

• Mark lodged records what you lodged. The figures start as today’s; change any to match.
• A lodged period is locked: its receipts and bank lines can’t change.
• Found a mistake? Unlock to correct, fix it, Lock again. Correct the difference on your next BAS.

Year-end details

Things the return asks for that bank lines can’t give: stock, what customers and suppliers owed, and hours worked from home. Leave any that don’t apply empty.

• On the page they have plain names; your accountant knows them as trade debtors (owed to you), trade creditors (you owed suppliers) and payments to associated persons (family or related businesses).
• How stock is valued: at what it cost you, at what it would sell for (market selling value), or at what it would cost to replace. Most use cost.
• PAYG instalments paid through the year are claimed back as a credit on the tax return.
• The income and expense lines follow the ATO's business and professional items; for a company or trust your accountant carries them to its own return.

For your accountant

Export takes you to the accountant pack and the year’s figures in Excel. See Export.

Not registered for GST?

No GST, no BAS, unless the ATO has put you into PAYG instalments. Set that in Tax settings.

These are your figures

This page works out what your own records add up to, the way the ATO's forms ask. It isn't tax advice, and it can only be as right as what's been sorted: check it before you lodge, and take anything you're unsure of to your accountant.

Tax settings

The few facts every tax figure depends on. Set them once, under Settings, Tax.

Quick start

1. Registered for GST? Yes or no.
2. How often do you lodge BAS? Monthly, quarterly or yearly.
3. Business structure and Main business activity. Working for yourself with an ABN and no company is a sole trader. The main activity is a few words on what the business mostly does: the tax return asks for it.
4. Save tax settings.

GST

• Registered from is only needed if you registered part-way through your records. BAS periods before it are left out, and invoices dated before it don't charge GST.
• How often do you lodge BAS? Most small businesses lodge quarterly. Your ATO letter says which.
• Not registered and not in PAYG instalments? There’s no BAS, so the lodging question is switched off.

PAYG instalments

Only if the ATO has put you into them. Your instalment notice or activity statement says whether it’s an amount each period (option 1) or a rate (option 2). Pick that and enter the figure. When the ATO sends a new notice, update it here.

Industry code

The ATO’s 5-digit business industry code. Optional; your accountant can fill it in, or search “ATO business industry codes” to find yours.

ATO rates

Two rates the ATO sets each year: cents per business km for a car claimed that way, and cents an hour worked from home. Both are filled in for you, and most years you never touch them.

Open ATO rates and you get a row per financial year, each saying where its figure came from:

• The ATO's published rate: what this app shipped with. Leave it.
• Your own figure: you changed it.
• Not published when this version was made: the box is empty, and nothing is claimed at that rate until you fill it in.

The ATO publishes a year's rates near the end of that year, so there's a stretch where your claim is ready and the app's figure isn't. Type the rate in and it's used straight away, for this business only. Clear the box to go back to the app's.

Changing a rate for a year you've already lodged changes that year's figures. The Tax page says so under Needs attention, the same as any other change after lodging.

GST instalments

A different scheme from the PAYG instalments above, with its own numbering: the ATO calls it option 3 for GST. You pay a quarterly amount the ATO sets and lodge one GST return a year.

Choose GST instalments, yearly return and enter the amount from your notice, the figure at G21. Then:

• each quarter shows that amount and when it's due. There's nothing to lodge for a quarter;
• the year's GST return shows your real G1, 1A and 1B, credits the instalments at 1H, and gives the balancing payment or refund. That's the one you mark lodged;
• if the ATO changes your amount part-way through, correct 1H on the return.

Your figures often run ahead of the instalments. The Tax page says by how much, and Home keeps that aside for you, so the balancing payment isn't a surprise when the return is due.

Varying the instalment is not something this app does. You can ask the ATO to change the quarterly amount, but if your instalments come to less than 85% of the year's actual GST there can be a penalty, and paying the amount they advise never attracts one. That's a conversation for your accountant.

Working from home

Your hours go in the working-from-home log, not here. The rate they're claimed at is under ATO rates above.

Working from home

A record of the hours you worked at home, for the ATO’s fixed-rate claim.

1. Set your usual week
2. Days fill in
3. Fix the odd day
4. Confirm the month

Quick start

1. Open Usual week, tick the days you usually work from home, set the hours, Save usual week.
2. Each month, check the days. Clear a day you didn’t work from home; add hours to one you did.
3. Tap Confirm for the month. Only confirmed hours count.

Why confirm?

The ATO wants a record of the hours you actually worked, kept as you go. A usual week is a starting guess; confirming a month says you checked it.

Other months

Previous and Next step a month at a time. The month picker jumps further back, as far as the start of last financial year.

Where it’s used

Confirmed hours go into the year-end details on Tax, at the ATO rate for that year, unless you enter a figure there yourself.

Things claimed twice

If you also claim electricity or internet as their own expenses, Tax will point it out. The fixed rate already covers them.

What the rate covers

The hourly rate covers power, phone, internet, stationery and computer consumables, so don't claim those as well. A desk or computer goes in the asset register.

Keep one bill for each of them anyway. You're not claiming them separately, but the ATO asks you to show you actually paid them. One power bill, one phone bill, one internet bill and one receipt for stationery, kept for the year, is enough.

Depreciation

What your equipment gives you as a deduction this year, under the simplified rules for small business.

Quick start

1. Clear Needs attention: assets missing a purchase date or value aren’t counted.
2. Read the year: what’s written off, and the small business pool.
3. If you had a pool before using this site, enter its opening balance under Pool balance brought in, for the first year you want worked out here. Your accountant has the figure. Equipment bought before that year is taken to be in it.

The short version

• Under the instant asset write-off threshold: the whole cost is deducted in the year you bought it.
• Over it: it goes into the small business pool and is deducted a bit each year.
• Only the business-use share counts.
• If you're registered for GST, cost is counted without it.

Selling equipment

• Sold something that was written off? The sale price is income.
• Sold something in the pool? It comes off the pool balance. Anything above the balance is income.

Record a sale on the asset itself. These figures also appear on Tax.

Jobs

Everything about a piece of work in one place: the request, sketches, quote, receipts and invoices.

1. Request
2. Photos and sketches
3. Quote
4. Accepted: the job is on
5. Invoices
6. Done

Quick start

1. New job. Someone asking for a price? Answer Yes to Needs a quote first? and it starts as a request.
2. Tap a job to open it.

Two jobs can have the same name. Where you pick a job, the open ones show their customer (or start date) after the name.

How the list is grouped

• Requests: asked for, or quoted and waiting for an answer.
• Jobs: work that’s on, latest due date first.
• Done or not going ahead: folded away at the bottom.

Each job shows its dates, its accepted quote’s total, and what’s been spent on it so far.

A job or request

The details, photos, sketches, quote, and money for one piece of work.

Quick start: a new request

1. New job, answer Yes to Needs a quote first?, then name the job, add a description, and the Customer.
2. Next: photos and sketches. Take photos on site, or draw a sketch to quote against.
3. Next: the quote. The customer and description carry over.

The step bar at the top shows where you are. Tap any step to go back to it. Nothing is final until you issue the quote.

Save and finish later keeps it as it is. Requests wait on the Jobs page.

On site

Once a job is saved, what you need on site comes first: its Tasks, Photos, and Notes. A note goes on the end of the description with today’s date, and shows under Notes, newest first. The rest folds away under Job details; tap it to change them.

Photos, sketches, notes and tasks save as you go. Save & back to jobs, at the bottom, also saves Job details (open or folded) and takes you back to your jobs.

Customer

Pick someone from the address book, or type their details. Once picked, their details fold under their name: tap it to change them. Quotes and invoices for this job start from them.

Photos and sketches

• Take photo or Add photos.
• New sketch to draw over a grid or a photo.
• You choose which ones print when you make the quote.
• under one, twice, deletes it.

When it’s accepted

Marking the quote accepted puts the job on: it moves from Requests to Jobs, and the quote's total is what the job shows as quoted. Declined requests fold away under Done.

Money

• Receipts with this job in their Job field. Put one on a job with its Job field.
• Bank transactions put on this job with the Job picker on the Bank & cash page.
• Invoiced, Paid, Owed from the job’s invoices.

A bank line paid by a receipt that’s already listed counts once.

Assets used

Note which tools or equipment went on the job. Find one by name or code, or scan it.

Done

Mark done at the top of the job. It folds away on the Jobs page but keeps everything.

Then Invoice this job: from its accepted quote while the quote has more to invoice, otherwise a new invoice. Once it’s invoiced, the top links to the invoice.

Not done after all? Open Job details, untick Job done and save.

Sketch

Sketch plans and ideas with a stylus or finger, over a grid or a photo.

Quick start

1. Give the sketch a name.
2. Draw. Pen, Eraser and Shapes are at the top.
3. Tap Done. It saves as you go, so Done just takes you back to the job.

When a sketch opens, a bar shows on the paper and the tools wait until the whole sketch is there.

Stylus and fingers

Once you use a stylus, fingers only move and zoom. Rest your hand on the screen as you would on paper.

• Two-finger tap: undo. Three-finger tap: redo.
• Pinch to zoom, or . shows the whole sketch.
• No stylus? Draw with finger.

Pen

• Tap Pen again to choose a pen: Fine liner, Pencil (grainy, darker as you press), Biro (thin and steady), Marker (bold and even) or Crayon (waxy, the paper shows through). Each pen keeps its own width.
• Pick a colour. To change a colour, select its circle, then tap +.
• Pen width sets the line.
• Pen feel sets how pressing harder widens or darkens the line. It changes the lines you draw next; lines already drawn stay as they are. Draw a test line and adjust. It’s kept on this device.
• S Pen: hold the side button while you draw to erase.

Shapes and lines

1. Shapes, then pick one: circle, square, triangle, pentagon, hexagon, star, corner, petal, or a line or arrow.
2. Drag on the sketch to size it, or tap to drop one. Hold Shift (or Ctrl) while dragging to keep it square, or a line at 15° steps.

It’s selected once it’s added. Select picks shapes again later, with stylus, finger or mouse:

• Drag a shape to move it. Drag a square handle to resize it (Shift on a corner keeps its proportions), or the round knob above it to turn it (Shift: 15° steps). Drag a line’s ends to move them.
• Outline or Fill, then a colour circle, colours it. Outline width sets the line. No fill clears the fill.
• Bring forward and Send backward put it over or under the ink it overlaps.
• Delete removes it. Undo brings it back.
• A finger off a shape still moves the sketch; two fingers still zoom.

The eraser rubs out part of a shape as well as your ink. The rubbed-out part belongs to the shape: move it, resize it or turn it and the gap goes with it. Your ink stays rubbed out where it was. Undo brings both back.

Keys (click the sketch first): arrow keys pick a shape, then move it (Alt: further). N and Shift+N: next and previous shape. R and Shift+R turn it. Ctrl+] and Ctrl+[ bring forward and send backward. Delete removes it. Esc lets go.

Background

• Image: draw over a site photo from the job. Or import one; it’s added to the job’s photos.
• Show grid lines, with spacing and colour, for plans to scale.

Full screen

Full screen hides everything but the sketch. brings it back.

When things go wrong

• Lost signal: keep drawing. Changes are kept on this device and saved when you’re back online.
• Offered to restore changes: they were kept on this device from last time. Restore them, or Discard.

A quote

A price for a job, with your sketches on it. The same lines and layout as your invoices.

1. Draft
2. Issue
3. Send
4. Accepted
5. Deposit
6. Progress
7. Balance

Quick start

1. Prepared for: pick from the address book, or type their details.
2. What it’s for: a few words, shown at the top of the PDF, in the email, and on invoices made from the quote.
3. Lines: description, quantity and price, before GST.
4. Sketches and photos: tick the ones to print, from the job.
5. Save and preview PDF to check it. Then Issue quote.

Not finished? Save & back to quotes, at the bottom, keeps the draft and takes you back to your quotes.

Issue quote waits for you

It stays greyed out until the quote has someone to go to, a date, and at least one line with a description and price. The note under it says what’s missing.

Once it’s issued

It gets its number and is locked, so what the customer saw never changes. Need changes? Copy to a new draft, change it, and issue that.

With the customer's email address on it, Issue and email sends it as it's issued; otherwise Download PDF, or send it later from the Email section. It reads Ready to send until it's been emailed, then Sent. The wording comes from the Quote tab under Email in Sales settings, and emailing needs Replies go to set there first.

The customer’s answer

• Mark accepted with the date, their name, and a signature if they sign on your tablet.
• Changed their mind? The answer can be corrected.
• Accepting puts the job on.
• No job yet? Make it, then choose it on the accepted quote. The job can be changed until an invoice is made from the quote.

Invoicing from the quote

• A deposit of a percentage, then progress payments, then the balance. Each is worked out from the quote.
• The invoice is made as a draft, so you can check it before issuing.
• The button waits if the percentage is more than what’s left. The note tells you how much is.

Terms

Put the deposit you ask for, or what isn’t included, in Terms. Quotes are valid for the days set in Sales settings.

Sales

Money coming in: your invoices, the receipts you give customers, your quotes, and what you’re owed.

Quick start

1. First time? Fill in Sales settings: your business, logo and payment details.
2. Pick Invoices, Receipts (for a sale already paid) or Quotes at the top, then New.
3. The total at the top is what’s owed, across your unpaid invoices.

The tabs

• Invoices: Owed (issued and not yet paid, overdue first), Drafts, Paid and All, which includes any you've voided.
• Receipts: receipts you've given customers, for sales already paid and for payments on an invoice.
• Adjustment notes: what came off an invoice after it was issued, and why. The tab appears once you've made one.
• Quotes: drafts, issued and waiting, accepted, declined.

Also here

The Address book and Sales settings (layout, numbering, terms, email wording) are under Settings, Sales.

An invoice

Build it, check it, issue it, send it, and see when it’s paid.

1. Draft
2. Preview PDF
3. Issue
4. Send
5. Paid

Quick start

1. Bill to: pick from the address book, or type their details. Start typing an address and pick it from the list. Tick Save to address book for next time.
2. What it’s for: a few words, like “bathroom tiling deposit”, shown at the top of the PDF and in the email.
3. Lines: description, quantity and price, before GST. GST is worked out as you type.
4. Save and preview PDF to check it in a new tab.
5. Issue and email: with the customer's email address on it, Email it to is ticked beside the button, and one press issues it and sends it with its PDF. Untick it to issue only, then Download PDF or send it later from Email. Emailing needs Replies go to set in Sales settings first.

Not finished? Save & back to sales, at the bottom, keeps the draft and takes you back to Sales.

Issue invoice waits for you

It stays greyed out until there’s someone to bill, a date, and at least one line with a description and price. The note under it says what’s missing. Issuing asks you to confirm, because it can’t be undone.

Once it’s issued

It gets its number and is locked, so what the customer received never changes.

• Need changes? Copy to a new draft (under More), then void the old one.
• Something wrong? at the foot of the page holds both ways to put it right: an adjustment note, or Void invoice, which keeps its number and marks the PDF void. A void invoice can't be emailed or moved to another job.

Void it, or adjust it?

Two different things, and which one is right depends on whether you've lodged the BAS that the sale's GST went into.

• Void is for an invoice that was never a real sale: sent to the wrong person, a duplicate, a job that never began. It erases it.
• An adjustment note is for a sale that did happen and then changed: a refund, a discount you agreed afterwards, goods returned, a job cancelled once it was invoiced. It leaves the invoice standing and records what came off it.

Once the BAS is lodged the GST is already reported, and so is the credit your customer claimed, so erasing the invoice leaves the two of you disagreeing. Something wrong? offers the right one: for an invoice in a lodged period it leads with Make an adjustment note.

Adjustment notes

From an issued invoice, Make an adjustment note. You give three things: how much the price came down by (including GST), the date, and why: the ATO asks for the reason on the note itself, so "One tile returned" or "Agreed discount", not blank.

The GST in the adjustment is worked out from the invoice, in proportion, so it always matches what was charged. The note gets its own number, an A series, so your invoice numbers stay unbroken. It can't come to more than the invoice, counting any notes you've already issued against it.

Paperwork, not money. The refund leaving your bank is what changes your BAS figures. The note is what your customer needs to correct theirs. Counting both would correct it twice.

A receipt for a sale already paid

Receipts, then New receipt, on the Sales page is the same form for a sale that's been paid: cash, card, a transfer, or a mix.

1. Who it's from, the lines, and the Date received. A sale on the spot doesn't need a name: the receipt says Cash sale. From $1,000, a tax invoice has to name the buyer, so then it asks.
2. Payments received: how they paid and how much, say Cash $150 and Card $300. The first one fills in with the total until you type a payment yourself. They have to add up to the total; Issue receipt waits until they do.
3. Issue it, and it's emailed too when there's an address and Email it to is ticked; otherwise Download PDF. It's numbered in its own series, like R2609.001, so your invoice numbers stay unbroken. If you're registered for GST it's titled Tax invoice / Receipt.

Issuing a receipt puts each payment into your accounts, and that's what counts it as income: cash into Cash, card and transfers into your bank account. No bank statement needed. When the statement arrives, its line takes the place of the one the receipt put there, so nothing is counted twice.

Getting paid

When the money arrives, link the payment on the Bank & cash page: open the line and choose the invoice it paid. It then shows here as paid, or how much is still owed.

Paid in stages

A deposit, 50% on completion, then the rest? Give a receipt for each payment, all tied to the one invoice.

1. Invoice
2. Deposit receipt
3. Progress receipt
4. Final receipt
5. Paid in full

1. On the issued invoice, Record a payment.
2. Say how much they paid this time, and how. A note like “deposit” helps.
3. Issue receipt. It waits if the payment is more than what's still owed.

Each receipt lists every payment so far and what's still owed. The last one says Paid in full.

• Already in the bank? Use the next to that payment under Payments. The receipt takes over that bank line, so it's only counted once.
• One document for the whole job? Once it's paid in full, Download receipt gives the invoice marked paid, with every payment listed.

Where the money went

A receipt's Paid into shows the account each payment went into. Cash stays in Cash until you move it: banking the takings is Moved on the Cash page. Takings spent on a purchase are just that purchase, paid in cash.

A card payout usually arrives less the fees, or several at once, so it won't match on its own. On Bank & cash, link that statement line to the receipt and the typed payment comes out. Anything still waiting is listed there and on the Tax page.

If a receipt says some of it isn't in an account yet, press Count it.

Chasing payment

Overdue? Send a reminder opens your own email app with a polite reminder written for you: the amount owing, the due date and your bank details. Nothing is sent until you press send. It needs the customer's email address on the invoice.

GST

If you’re registered, invoices are titled Tax invoice and add 10% GST to taxable lines. Untick GST on a line for anything GST-free. Not registered: no GST is shown. Set this in Tax settings.

A tax invoice has to show your ABN, or your customer can't claim the GST on it. If you're registered and haven't set one, the invoice won't issue until you add it in Sales settings.

Terms

Leave Payment terms empty to use the ones from Sales settings, or write terms just for this invoice.

Sales settings

Your details as they appear on every invoice and quote. Find them under Settings, Sales.

Quick start

1. Your business: name, address, ABN, phone, email, logo.
2. Payment details: account name, BSB and account number, PayID if you use it, and your payment terms.
3. Invoices: days until due, how long quotes are valid, layout and numbering.
4. Save sales settings.

Your logo

Logo takes a PNG or JPEG, shown at the top of every invoice and quote. Remove the logo takes it off. Layout sets where it sits, for invoices, receipts and quotes alike:

• Logo left: logo top left, your details in the middle, the invoice number and who it's for on the right.
• Logo centred: logo across the top, with the invoice number, your details and your contacts in a row below it.

Both put the payment details in a box at the foot, which never splits across pages. Example invoice and Example receipt open a PDF of the layout chosen above, with your saved details. A receipt shows what was paid in place of how to pay, so it has no bank details.

Footer line is a short line printed at the bottom of every page, under your business name, ABN and contact details: a licence number, say.

What changes when

Changes apply to invoices issued from now on. Issued invoices keep the details they were issued with.

Registered for GST (in Tax settings)? Invoices are titled Tax invoice and add 10% GST to taxable lines. Not registered? No GST is shown.

Numbering

• Year and month: 2609.001, 2609.002, starting again at 001 each month. Quotes get a Q in front.
• A plain running number: set the first number if you’re carrying on from an old system.

Email wording

Replies go to is where a customer's reply lands. Emails go out from Cyril's own address with your business name on them, so nobody's address is borrowed. It starts as your sign-in email; save the settings once and invoices and quotes can be emailed.

Invoices, receipts and quotes each have a tab. Write your own subject and message, or leave them empty for the standard wording. There are two messages: one for a named contact, one for a business with no contact name. The placeholders under Placeholders you can use fill in the details, like {{firstname}} or {{total}}.

Address book

The people and businesses you quote and invoice.

Quick start

1. Add contact, or tick Save to address book on an invoice or quote.
2. Tap a contact to change their details, and see their latest invoices, quotes and jobs.
3. Pick them From the address book on a job, quote or invoice.

Addresses

Start typing an address and pick it from the list: it fills in both lines. You can still type it yourself or change what's filled in.

Suggestions near you come first. The first time, your browser may ask to use your location: say yes for the closest matches. Either way they start near your area or your business address.

Changing a contact doesn’t change invoices already issued. They keep the details they were sent with.

Assets

Your equipment register: what you own, what it cost, and what paid for it.

Quick start

1. Add asset, or use Add to assets on a receipt or bank line.
2. Find one by typing its name, serial or code.
3. Scan barcode or Tap NFC tag to find one with the phone.

Scanning

• Barcode scanning works on iPhone and Android.
• NFC tags work on Android only.
• One read per scan or tap, so it won’t fire twice.

Depreciation

Depreciation shows what this year’s deduction is. Assets need a purchase date and value to count.

Excel

Export takes you to the register in Excel, including what was disposed of. See Export.

An asset

One piece of equipment: its details, codes, what paid for it, and photos of its condition.

Quick start

1. Name, Purchase date, Value (what you paid, including GST).
2. Business use: 100 unless it’s partly private.
3. Save asset.

To add an asset to a job, use the job's Assets section.

Codes

Add a Barcode ( Scan) or an NFC tag ( Tap tag, Android only). Then you can find it on the Assets page, or add it to a job, by scanning. A scan on the Assets page that matches nothing offers Add asset with this code, which starts a new asset with the code filled in.

Paid by

The best three matches are offered: the same amount first, then close to it, then the nearest date. A receipt already tied to its bank line is one choice, and links both. Not there? Search by shop, words or amount. One already linked to another asset says so, since one receipt can buy two things.

Once linked, the purchase is filed as equipment (your Equipment category), so it's claimed through depreciation and not as an expense as well. A purchase split across categories keeps its own parts.

Photos

Take photo or Add photos. Each has a date and a comment, so you can show its condition over time.

Reminders

Servicing, test and tag, calibration, warranties: add them under Reminders with their due date and how often they come round, say every 6 months for a service. Home reminds you a month before. Done moves one on by its repeat. Add a cost and Home works out what to put away each month.

Selling or scrapping it

Under Sold or scrapped, set the status, date and sale amount, and pick where the money came in: a bank line, or the payment a receipt you gave the buyer put into your accounts. Depreciation takes it from there.

When only one line can be the sale (the same amount, within 30 days, and no other sold asset fits it), it's linked for you, and you're told. The asset then says which receipt it was sold on, and that receipt and the bank line say which asset.

How it's claimed

Under each asset's value, one line says how it's claimed. Equipment under the small business limit is written off in the year you bought it. Dearer things go into the *small business pool*, which is claimed a share at a time. A car (built to carry under a tonne and fewer than nine people) that cost more than the ATO's car limit for the year it was bought has both the claim and the GST credit capped at that limit. Tick Car so the cap is applied. Something bought before the years worked out here belongs in the pool balance you bring in on the Depreciation page.

Vehicles

A logbook for each vehicle, so only the business share of its costs is claimed.

Quick start

1. Add a vehicle with its registration and a description.
2. Open it and Add journey after each trip.
3. Or print a QR code for the car, and log trips from any phone.

A vehicle

Its journeys, its business use, and who can log trips in it.

Quick start

1. Add journey after each trip.
2. Check the business share it works out.
3. Export the logbook to Excel for a financial year, from Export.

The 12-week logbook

Keep every trip for 12 weeks in a row. The business share from those 12 weeks can be used for five years. Only that share of the vehicle’s costs is claimed.

The share is your business km over everything the car drove, which the odometer knows whether or not a trip was logged. So km the odometer moved with no journey against them count as private, and the page says how many there were. Km another business drove are shown too: they are part of the same total, and not part of your claim. Logging the private trips doesn't lower your claim; leaving out the business ones does.

Cents per km

For cars, you can claim a set rate per business kilometre instead, up to the ATO limit. A car here means one built to carry under a tonne and fewer than nine people; a bigger ute or van has to claim its actual costs from the logbook. If the app has no rate for the year yet, nothing is claimed this way until you add it under ATO rates in Tax settings. The Tax page compares the two, and you pick one. It covers all the car's running costs, including depreciation, so those aren't claimed as well. GST credits on its costs still follow the logbook; your accountant should confirm them for a car claimed this way.

Sharing

Who can log journeys is one list, and three ways to add to it. There's no switch to turn sharing on: the car is shared because something in that list is.

• Add person, by the email they sign in with. They need an account here with that email (the site is invite only). They can add journeys and change their own.
• Make a QR code, then Print or Download it. Anyone who scans it can log trips without signing in, and change their own for a few days. They can't see anyone else's. A car can carry several at once: a sticker on the dash, another for the glovebox. Making a new one leaves the others working.
• Set a PIN, four digits. A driver with no scanner goes to the sign-in page, follows Use its registration and PIN, and types both. The same as a QR code from there on.

Every row has an On/Off. Off stops that person, code or PIN without deleting it, so a driver can be stood down for a while and brought back without retyping anything. The removes it for good.

If they run their own business, a trip they log counts as their business, not yours, and each of you claims your own share of the same car. Editing a journey somebody else logged, you can tick Counted as this car's business when the driving was for you after all.

Wrong PIN tries

Four digits is short, so tries are counted: after a dozen wrong ones an address is turned away for a while, and a right one clears the count. If wrong tries pile up against your registration the page says so, and you can change the PIN or switch it off.

Reminders

Keep registration, insurance and service dates under Reminders, each with how often it comes round. Home shows each one a month before it's due. When it's done, tap Done and it moves on by its repeat. Change sets a different date, repeat or cost. Give it a cost and Home works out what to put away each month.

Deleting

A journey: twice. The vehicle: Delete vehicle, which removes all its journeys too.

A journey

One trip: when, where to, why, and the odometer at each end.

Quick start

1. The date and Start km are filled in from the last trip.
2. Add a Description: where and why, like “Client visit, Smith St”.
3. End km starts with the right first digits. Add the last three, or photograph the odometer and it’s read for you.
4. Business or personal, then Add journey.

Tips

• The description is what the ATO looks for: “Site visit, Smith St” beats “work”.
• Not there yet? Save without the end reading and add it when you arrive. The trip waits at the top of the form, and isn’t counted until it’s finished.

Log a journey

Log a trip in a shared vehicle from its QR code, or its registration and PIN, without signing in.

Quick start

1. Type Your name or initials the first time.
2. The date and Start km are filled in from the last trip.
3. Add a Description: where and why, like “Client visit, Smith St”.
4. End km starts with the right first digits. Add the last three, or photograph the odometer and it’s read for you.
5. Business or personal, then Add journey.

Tips

• The description is what the ATO looks for: “Site visit, Smith St” beats “work”.
• Not there yet? Save without the end reading and add it when you arrive. The trip waits at the top of the form, and isn’t counted until it’s finished.

Your trips

Added from this phone lists what you’ve logged. You can change them for a few days after adding them. You can’t see anyone else’s trips.

When things go wrong

• It won’t open: the QR code may have been replaced or stopped, or the vehicle isn’t shared any more. Ask the owner.
• Changed phone or cleared the browser: new trips still work. Earlier ones can’t be changed from the new phone.

Tasks

The thing you'd otherwise write on the back of an envelope. Your list is your own: nobody you share the account with sees it unless you hand them a task.

1. Type it
2. Press Enter
3. Tick it when it's done
4. It files itself away

Adding

Type what needs doing and press Enter (or Save). The first line is the task's title, the one the list shows. Shift+Enter starts another line: anything after the first line becomes the task's notes, kept out of the list until you open it. A very long first line carries on into the notes too. Or write them in Notes, which appears under the box once you start: Enter there is a new line, and Ctrl+Enter (or Save) adds the task.

Under the box, Project and Due set those while you're there; leave them alone if you don't want them. The project stays chosen for the next one, the date doesn't. Show and Order beside them narrow the list and sort it, and take effect as you choose.

Two shortcuts while typing, both optional:

• Start with (A) to put it first. (B) and (C) follow it; anything without a letter comes after. Lower case counts too. Writing a lettered list ((a) on the first line, (b) on the second) means those are your subtasks, so nothing is taken off the words.
• End with +name to put it in a project, if you'd rather type than pick: "Ring the framer +Gallery". A name with a space in it is fine, and a project you haven't used before is made for you. It's only read when Project is left at None.

Each new task goes to the top of Active, so the newest thing is the first thing you see.

Active and Later

Active is what's on now. Later is what can wait: it's folded away under Active, with how many are in it, so it isn't in your face. Tap it to open. The chevron at the end of a task opens it, and so does a tap on its title. Open, the title becomes a box you change where it stands; underneath are its notes, the project, priority, which list it's on, and the start and due dates. Changes save as you make them. For appears once somebody else has access to the account.

Putting them in order

The list is in your order within each priority. Drag a task by the grip at its left to move it, or to move it between Active and Later. Drop a task on Later while it's folded and it goes to the top of Later. Nothing moves while you drag: a line shows the gap it will drop into, and it goes there when you let go. Let go somewhere with no line and nothing changes.

A task takes the priority of the ones it lands among, so where you put it is where it stays. Drop an ordinary task among your (A) tasks and it becomes an A.

From the keyboard, or on a screen reader: hold Alt and press Up or Down on the grip. Past the end of a list it crosses into the other one.

Ordering by Due date puts the list in date order, so there's nothing to arrange by hand; choose Order: Priority to drag again.

Ticking one off

Tap the circle. The task stays where it is for the rest of the day, crossed out, so tapping again undoes it. After that it's on the Archive tab, newest first with the day it was done, where you can still put it back.

Projects

Your own names for things, each with a colour used as a dot beside the name, so you can pick a project out of the list at a glance. Every job that isn't finished is on the same list, so a task can belong to a job. Open Projects at the foot of the Current tab to add one, change its colour or delete it. Deleting a project leaves its tasks alone; they simply have no project.

Show narrows the list to one project, and Order sorts by priority or by what's due first. Both sit beside the add box.

On a job

A job's page has its own Tasks, so you can write down what's left without leaving the job. Those tasks are on your main list too, marked with the job's name.

Handing one to someone

Set For as you add a task, or later from its chevron, to anyone who has access to this account. They see the task on their own list, and either of you can tick it. Only the person who wrote it can delete it.

Some people can also hand a task to someone in another business, where that's been set up for them. A task handed over like that follows the person it's for: it shows on their own list wherever they're working, marked From whoever sent it and with the name of the business it came from. Where that's the people behind Cyril, For calls them Cyril. They can tick it, change the words, or hand it back to the sender; it then leaves their list. Handing it on waits for Save, so you can finish your other changes first; those still save as you go. Nobody else sees any of it.

Formatting

B, *I*, underline, strikethrough and bullets, in a task or in the scratchpad. Ctrl+B, Ctrl+I and Ctrl+U work too (⌘ on a Mac). Without JavaScript the box is a plain one and your words are kept as typed.

On the home page

Add task takes you straight to the box, and the Tasks card shows the next few active tasks with their project and due date. Tap one and it opens on this page, ready to change. Ticking them off happens here.

With no signal

The Tasks page opens on a phone with no signal, from the copy your phone keeps, and it says so at the top.

What you do there is kept on the phone and sent the moment you're back on: a task you write (it sits under Waiting to send until it lands), one you tick off, and changes you make to a task's project, priority or dates. Nobody has to press anything, and closing the app doesn't lose them. Changing the same task twice before you're back on sends what you wrote last, once. One that can't be saved stops trying and is listed with why: write it again, then remove the old one with .

Two things do need signal: the scratchpad, and dragging tasks into a new order. Sign out asks first while anything is still waiting; it's kept either way, and sent when you sign in again.

Import and export

Import or export (todo.txt) sits at the foot of the Current tab. todo.txt is a plain text list, one task to a line, that most other to-do apps read and write.

Download todo.txt gives you your list: Active, then Later, then what you've ticked off. Priorities, projects, start and due dates go with it. What the format has no room for is left out: bold and bullets, who a task is for, who it came from, and the order you've dragged them into. A task on a job carries the job's name as its project.

Import a todo.txt file adds its tasks to the bottom of your list. A project it names is made for you, and +Gallery-Wall finds your Gallery Wall rather than making a second one. A line already on your list, word for word and due the same day, is left as it is, so importing the same file twice doesn't double anything. A line marked x arrives ticked off. Up to 500 lines and 256 KB at a time.

A line can carry more than we keep: another @context, another key:value. Those stay in the words of the task, so nothing in the file goes missing.

Scratchpad

One box for anything that isn't a task yet. It saves as you write.

History

Who changed a record, what they changed, and when. Newest first.

Quick start

1. Open a receipt, invoice, quote or asset and tap History at the bottom. For a bank line, it's in the line's More panel. Tax settings and each year's Year-end details on Tax have one too.
2. Each entry says when, who, and what changed: the old value, then the new one.

What's kept

• Receipts, bank lines, invoices, quotes, assets and lodged BAS records.
• Tax settings and each year's year-end details.
• Who has access to your account: who was added, changed or removed, and by whom. Only you see this one, from People with access in Settings.
• A deleted record stays in the history as it was, so nothing disappears without a trace.

Nobody can edit or delete the history, including you.

Who sees it

Anyone who can see the record. Your accountant sees the history of the areas you've shared with them.

Not here

• Bank lines as they're imported: the import itself is the record.
• Changes from before 18 Sep 2026.

Two-factor authentication (MFA)

After your password, you also type a 6-digit code from an app on your phone. Someone who learns your password still can’t get in.

1. Name it
2. Scan the code
3. Type the code the app shows

Quick start

1. Open an authenticator app on your phone: Google Authenticator, Microsoft Authenticator, 1Password, Proton Pass or the phone’s own passwords app. We use Proton Pass: its link is on Settings, Security tab (a referral link).
2. Give it a name you’ll recognise, like “Work phone”, then tap Next.
3. Add an account in the app and scan the square code on this page. Can’t scan it? Type the key shown under it instead.
4. Type the 6-digit code the app shows, then tap Turn on.

Your other devices are signed out. Sign in there with your password and a code.

More than one app

A second phone or app is a backup if you lose the first. On Settings, Security tab, tap Add another authenticator (up to 10). Any of them signs you in. Adding one signs out your other devices too. If you signed in with a passkey, sign in with your password and a code first.

The code didn’t work

Codes change every 30 seconds. Type the one showing now. Still no luck? Tap Start again and scan the new square code: the old one in your app won’t work, so delete it there.

Signing in afterwards

Type your password as usual, then the code your app shows: it sends itself once the sixth digit is in. A passkey sign-in needs no code at all, so adding one on Settings, Security tab, saves a step.

Signing in with a code signs out any other device where you signed in with a passkey: that's how the sign-in service treats the two. On a device that has a passkey, use it, and nothing else is signed out. Signed out anyway? Tap the email box on the sign-in page and your device offers the passkey.

Lost your phone?

Another app you’ve added, or a passkey, still gets you in: then remove the lost phone’s app with . Without either, ask for MFA to be reset.

Turning it off

On Settings, Security tab, under Two-factor authentication (MFA), tap Turn off MFA. That removes every app. Your password alone signs you in again.

Settings

Everything you set once, in tabs: Business, Tax, Sales, Categories, People, You, Security and Export.

Quick start

1. Business: give your account a name, usually the business name. It’s what people you share with see. Set its Timezone too: it decides what “today” is for new receipts, working from home and BAS dates.
2. Tax: GST, how often you lodge BAS, and your business structure.
3. People: add your accountant or bookkeeper.
4. You: hide the areas you don’t use from your menu, and choose how the app looks.
5. Security: your password, MFA and passkeys.

People with access

Add someone by the email they sign in with, then choose for each area: No, Read-only or Yes (can make changes).

• Read only suits most accountants.
• Full access and Read only set every area at once; then Add (or Save).
• Remove takes their access away. Nothing of yours is deleted.
• History, at the foot of the list, shows who was given access, changed or removed, and when.

Name your account on the Business tab first: it's how they tell your account from others'. Once it's shared, the name can change but can't be left empty.

They need a login on this site. An accountant or bookkeeper can create a free one; the page shows the link to send them.

Your name

Optional, on the You tab. It signs the emails you send wherever the wording in Sales settings uses {{yourname}}, and fills in the contact form for you.

Your menu

Untick an area to hide it. Its records stay, and it can come back any time. Expenses, Bank and Tax always show where you have access.

Reminders

Things the business has to keep up with that aren't a vehicle or a piece of equipment: business name registration, your website and domain, insurance, a workplace fire inspection. Add each with its due date, how often it comes round and, if you know it, the cost. Home shows it a month before, and Done moves it on. With a cost, Home also works out what to put away each month. Only you see these.

Email in

On the Business tab. Your business's own address for receipts and bills: forward them to it, or give it to suppliers. Each one is read and waits in To check until you file it.

• Create address suggests your business name and a short code, like yourname-k7m2q. Change it if you like, but it must start with your account name, and it can't match another address apart from dashes. Just your business name on its own is easy to guess, so it gets more spam and fake bills; you're asked to confirm if you choose that.
• The button copies an address. stops one: mail to it bounces from then on.
• Renaming your account keeps your addresses. Make a new one whenever you want.

Your data

The Export tab holds every export in one place: the accountant pack, the tax figures, a vehicle's logbook, the asset register, your tasks, or one ZIP of everything. See Export.

Your records stay while your account does. Anything you delete is gone straight away, photos included. To close the account, export first, then ask: see Taking everything with you.

Signing in

On the Security tab.

• Password: type your current one, then the new one twice. The list under it ticks off what a new password needs: at least 8 characters, a small letter, a capital, a number and a symbol, and both typed the same. Your other devices are signed out, so sign in there again.
• Two-factor authentication (MFA): after your password, you also type a 6-digit code from an app on your phone. Someone who learns your password still can’t get in. It’s off until you turn it on. Add an app on each phone you use, up to 10, each with its own name, and remove one with . See Turn on two-factor authentication (MFA).
• Proton Pass: we use it for passwords, MFA codes and passkeys. Its link is at the foot of the Security tab (a referral link).
• Passkeys: sign in with your phone’s or computer’s face, fingerprint or PIN, with no password and no code. Add one on each device you use: the sign-in page then offers it as soon as you tap the email box. A passkey also gets you back in if you lose the phone with your codes.

Lost your phone and have no passkey? Ask for MFA to be reset, then turn it on again with the new phone.

Forgot your password? Use Forgot password? on the sign-in page. With MFA on, you type a code before choosing the new one.

Appearance

On the You tab, for this device only. Each choice shows straight away, in the preview under them too.

• Theme: Auto follows your phone or computer; Light or Dark stays put.
• Colours: Calm swaps white and grey for soft blues, greens and warm neutrals, easier on tired eyes. Light theme only.
• List spacing: how much room between lines in Bank, Expenses and Classify. Compact fits more on screen; Relaxed is easier to read.

Accountants

If you work for clients, set Your practice name. Clients add you by your sign-in email, and you switch between them on Home.

Export

Every download in one place. Each one works on its own: take just what you need.

Quick start

1. Find what you want: the accountant pack, a year’s tax figures, a logbook, the asset register, your tasks, or everything.
2. Pick the year or vehicle if it asks. The latest year is picked to start with.
3. Press its button. The file downloads.

You only see what’s been shared with you. A vehicle logbook shows once there’s a vehicle, the asset register once there’s an asset.

Words stay words: a name or bank description that looks like a date, a number or a formula comes out as written, never worked out.

Accountant pack

The year-end figures, a ledger of every line, every receipt file, the assets, the logbooks and notes on how the figures were worked out, in one ZIP. It asks first: it can take a minute, and the download starts when it’s ready.

Tax figures

The whole year from the Tax page in one Excel workbook, same figures as the page.

Vehicle logbook

One vehicle’s journeys for a financial year in Excel: a summary, then business and personal trips with totals. The car you last logged a trip in is picked to start with.

Asset register

Everything on the register, including what was disposed of, in Excel.

Your tasks

Your own list as a todo.txt file, which most other to-do apps read. See Tasks.

Everything

One ZIP of all your records, with the photos and PDFs in folders. Everything shared with you is included, as Excel, unless you change it under Choose what’s in it. Big ones take a few minutes: you can leave the page, and we email you when it's ready to Download ZIP. It’s kept for 48 hours after it’s ready, and a new one replaces the old. See Export everything for the formats.

Expenses and Bank

Their own Export to Excel stays on the list: it saves what the list is showing, filter and all.

Export everything

All your records in one ZIP: spreadsheets, data files or a todo.txt list, with the photos and PDFs in folders.

1. Choose what to include
2. Make the export
3. Leave if you like
4. Download ZIP

Quick start

1. Tick what to include. Everything is ticked to start with.
2. Tick the formats you want. Excel is ticked to start with.
3. Make the export.
4. When it’s ready, Download ZIP.

Formats

The same records, written for whoever is reading them.

• Excel spreadsheets: a workbook for each part, opening in Excel, Numbers or Google Sheets. This is the usual one.
• JSON data files: the records exactly as they're stored, one file for each kind, in a JSON folder. For moving your data into something else, or keeping a copy a program can read.
• todo.txt: your task list as a todo.txt file, which other to-do apps read. It covers the Tasks part only. See Tasks.

Tick as many as you want; they all go in the one ZIP.

Big exports

Lots of photos take a few minutes. You can leave the page while it builds: we email you when it's ready, with a link back to Settings › Export.

How long it’s kept

The ZIP is kept for 48 hours after it’s ready, then deleted. Make a new one whenever you like; it replaces the old one.

What’s inside

What's in each on the page lists the files each part makes, and a README in the ZIP explains the folders and sheets. If any stored file was missing from the server, the README lists it.